Virtual Assistant

Email : ----------

Subject line: Application — Full-Time VA — [Your Name]

Attach

• your résumé
• portfolio
• “1st task” (see below)
• answers to questions belowan intro videoAbout Us

We’re Help Me Kara — a small, values-driven tech agency that partners primarily with female entrepreneurs. We help founders launch and scale through organized systems, beautiful content, and reliable day-to-day support. We’re looking for a long-term, full-time VA who’s hungry to grow with our clients and become a dependable member of the team.

Role overview (short)

Position: Full-time Virtual Assistant (remote)

Hours: 40 hours/week (must overlap with US Central Time mornings / early afternoons)

Pay: $2.35 USD / hour

Location: Remote

Start date: Rolling / ASAP for the right candidate

What You’ll Do (core Responsibilities)

Create and edit visually appealing social media content and IG carousels in Canva (templates, resizing, exporting).

Editing short reels with captions and text for social media using Capcut (access provided)

Manage email inboxes: triage, draft replies, label & organize, follow-up reminders.

Organize and maintain Google Drive and Canva folders so everything is easy to find.

Build and manage content calendars (Instagram, LinkedIn) and schedule posts.

Support client communication via Slack and email ; escalate issues and log tasks.

Create SOPs, checklists, and Asana project cards for recurring workflows.

Basic copywriting: short captions, newsletter snippets, social headlines, and subject lines.

Client onboarding support: welcome kits, onboarding checklists, calendar invites.

Light project management: track task progress, follow up with subcontractors, and keep owners updated.

Research & outreach: market research, vendor/client prospecting, event logistics.

Occasional light bookkeeping tasks (invoices, expense logging) and familiarity with bookkeeping processes.

Event support (planning documents, registration lists, venue coordination) when required.

Must-have technical skills

Canva — confident building multi-slide carousels and templates.

Capcut - for short video editing

Google Workspace — Drive, Docs, Sheets, Calendar (strong organizational skills).

GoHighlevel experience (or willingness to learn)

Email management — Gmail experience, filters/labels, drafting professional replies.

Asana / Trello — able to create and maintain project boards and SOPs.

Reliable laptop, stable internet (minimum 10 Mbps), and quiet workspace for client calls.

Preferred / Nice-to-have

Experience supporting female entrepreneurs, coaches, or small creative businesses.

Social scheduling tools (Meta Business Suite, Later, Buffer) experience.

Basic graphic design sense (layout, typography, image cropping).

Basic bookkeeping experience (QuickBooks, Wave, or simple Excel bookkeeping).

Experience writing/editing long-form captions or newsletter content.

Experience creating pitch materials, promo decks, or Canva slide decks.

Familiarity with Google Sites or simple website content updates.

Soft Skills We Care About

Extremely reliable and punctual.

Detail-oriented — checks work before sending it.

Proactive — brings solutions, not just problems.

Clear English communication (written + spoken).

Honest, high integrity, and professional when representing clients.

Comfortable receiving feedback and iterating quickly.

Desire for a long-term contract and growth within a team.

What we offer

Stable, 40-hour work week with consistent pay each Monday for the week prior.

Long-term contracts and opportunities to grow into lead VA / specialist roles.

A collaborative, supportive team that values communication and professional growth.

Real, meaningful work supporting mission-driven female entrepreneurs.

Your PORTFOLIO should Include 3 Canva examples (links or exported PNGs) of posts/carousels you created. If you don’t have client work, create 3 sample slides showing: a) an Instagram carousel cover + two inner slides, b) a promotional single image, c) a simple 3-slide pitch deck.

In the message, ANSWER these 3 short questions (max 1–2 sentences each