Payroll & HRIS Coordinator

The HRIS & Payroll Coordinator is responsible for supporting payroll processing and HR administrative functions to ensure accurate, efficient, and compliant operations across the organization. This role plays an important part in delivering a positive employee experience by maintaining payroll accuracy, supporting employee lifecycle processes, and ensuring the integrity of employee data across our systems.

The ideal candidate will have strong attention to detail, experience processing payroll, and the ability to manage confidential information in a fast-paced environment. This position partners closely with employees, managers, Finance, and external vendors to support a global workforce and contribute to operational excellence within the People Team. If you are located in the Sarasota area, this role will be Hybrid 2 days in the office, otherwise this role will be remote.

Your Role

Payroll Administration

• Process payroll accurately and on time for employees across multiple locations, including international payroll.
• Review payroll data for accuracy, including hours worked, deductions, bonuses, commissions, and benefit changes.
• Assist with payroll audits, reconciliations, and resolving payroll discrepancies.
• Maintain payroll records and ensure compliance with applicable federal, state/provincial, and local regulations.
• Coordinate with payroll vendors and internal departments regarding payroll-related issues.
• Support year-end payroll activities including tax forms and reporting.
• Other duties as assigned

HRIS & HR Administration

• Maintain and update employee information within the HRIS system.
• Assist with onboarding and offboarding processes, including preparing employee documentation and system updates.
• Support employee benefits administration, enrollments, and changes.
• Generate HR and payroll reports as needed.
• Maintain employee files and ensure data accuracy and confidentiality.
• Assist with HR policies, procedures, and compliance-related documentation.
• Respond to employee inquiries related to payroll and HRIS.
• Support various HR projects and initiatives as assigned.

Requirements

• 3-5 years of experience in payroll processing and HR administration.
• Experience working with HRIS and payroll systems.
• Strong knowledge of payroll practices, wage laws, and compliance requirements.
• High attention to detail and strong organizational skills.
• Ability to handle sensitive and confidential information professionally.
• Strong communication and customer service skills.
• Proficient in Microsoft Office, particularly Excel.
• Experience supporting multi-state or international payroll is considered a plus.

Preferred Qualifications

• Payroll certification (CPP, PCP, or similar) is an asset.
• Experience in a fast-paced or global organization preferred.
• Familiarity with benefits administration and employee lifecycle processes.

Benefits

What We Offer

• Extensive Benefit Options (Health, Vision, Dental, Long & Short term Disability), effective after a short waiting period
• Matching 401K program - 100% match on 4%
• Employee Stock Purchase Plan after one year of service
• Flexible Time Off & Company Holidays
• Entrepreneurial work environment partnered with high growth career opportunities
• We value transparency and fairness in our compensation practices. For this role, we offer a salary range of $50,000 to $65,000 based on location, commensurate with experience, qualifications, and location

Are you ready to make a direct impact on the company and be rewarded for your performance? Are you ready to take on a new challenge?

Must be authorized to work in the United States on a full-time basis for any employer. No agencies or third-party resumes, please.

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.

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