[Remote] Marketing Events Coordinator

About the role

Note: The job is a remote job and is open to candidates in USA. Compulink Healthcare Solutions is a pioneer in the healthcare technology industry, focusing on AI-driven solutions to alleviate clinical burnout. As a Marketing Events Coordinator, you will manage the logistics of tradeshow and event participation, ensuring that the company's brand is effectively represented at various industry events.

Responsibilities

Own the full lifecycle of each tradeshow: booth selection, contract submission, payment processing, and timeline management in AsanaBook and pre-pay hotel accommodations; coordinate travel logistics for sales reps in partnership with our travel teamSubmit exhibit house instructions for large shows; review and sign estimates, approve floor plans, and complete EAC forms and COIsOrder and manage booth elements including graphics, banners, pop-up walls, furniture, electrical, internet, lead retrieval, and hanging sign laborRegister reps, communicate event details, and track deadlines and status updates in Asana throughout each show cycleCoordinate round-trip shipping from Compulink HQ and our exhibit house; create shipping lists and manage carrier logisticsWork with our exhibit house to determine inventory pulls and finalize booth layoutOrder kiosk graphics from Roman Signs and arrange pickup for shipping (in-office)Coordinate with IT on equipment needs for each event (in-office)Pack, ship, and unpack booth materials for each show (in-office)Download lead files from lead retrieval vendors; follow up with reps to collect post-show debriefsSummarize debriefs and post into the corresponding marketing event in LeadsLog all show expenses into HubSpot, the budget sheet, and the marketing event recordMaintain and replenish inventory of tradeshow supplies, branded swag, and staff uniforms stored at our Newbury Park officeInspect condition of graphics, banners, and booth walls before each show cycle (in-office)Order and ship name tags to reps as needed (in-office)Maintain the marketing events budget and reconcile the Amex card monthlyUpdate and reconcile Software Advice bids monthly; record costs in the budget sheetManage content on our client-facing website: add and update content and images, create new pages and forms, and test monthly updates on staging before pushing to liveManage our ASOA sponsorship relationship and provide required marketing assets on schedule Skills