The Operations Manager plays a critical role in ensuring the smooth, efficient day-to-day functioning of the organization. This position provides comprehensive administrative and operational support while coordinating key human resources functions. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a dynamic environment while maintaining discretion and professionalism.
This is a part-time temporary position. The pay range for this role is between $40-$45hr and remote. Candidates must be able to commit to 3 days per week.
Key Responsibilities
Administrative & Operations Support
Draft, review, and prepare professional written materials including emails, memoranda, reports, invoices, and internal documentation.
Coordinate meetings by scheduling, preparing agendas, and capturing notes, action items, and follow-ups as needed.
Maintain and organize internal records, shared drives, and document management systems to ensure accessibility and compliance.
Manage incoming communications by triaging messages, routing inquiries, and summarizing key information for stakeholders.
Oversee vendor relationships and subscription services, including tracking renewals, managing contracts, and coordinating payments.
Maintain organizational records, including financial and operational documentation, in collaboration with leadership and external vendors.
Coordinate travel arrangements and maintain accurate expense records when required.
Support the execution of special projects and cross-functional operational initiatives as assigned.
Human Resources Coordination
Support recruitment, hiring, and onboarding processes for employees and contractors, including coordinating logistics, preparing materials, and maintaining records.
Maintain and organize personnel files and HR documentation in compliance with organizational standards.
Assist with administration of employee benefits and related processes.
Draft and manage contractor and vendor agreements under the direction of leadership.
Assist in developing, updating, and maintaining internal policies, procedures, and documentation.
Support coordination and administration of the annual performance review process.
Required Qualifications
Demonstrated experience in administrative, operations, or project coordination roles.
Strong written and verbal communication skills with a high level of professionalism.
Excellent organizational, time management, and multitasking abilities.
Proficiency with office productivity tools (e.g., Google Workspace, Microsoft Office, or similar platforms).
Ability to handle highly sensitive and confidential information with discretion.
Preferred Qualifications
Experience working with nonprofit organizations, media organizations, or mission-driven teams.
Familiarity with HR and payroll platforms such as Rippling (or similar systems).
Key Competencies
Strong attention to detail and process orientation
Ability to prioritize and manage competing demands
Proactive problem-solving and critical thinking skills
High level of integrity and confidentiality
Collaborative and team-oriented mindset
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