Remote Office Assistant

• Competitive profit-sharing bonus plan, with up to 50% of company profits paid to full-time employees each month

• Competitive Paid Time Off plan that supports work-life balance

• Subsidized gym memberships

• Medical, dental, vision, and life insurance packages for eligible US-based team members

• International Health Insurance Reimbursement Program for eligible international team members

• Device upgrade and learning reimbursement programs

• Career development plans with clearly defined goals and rewards

• Additional job-specific incentives and bonuses

Office Assistant Responsibilities

As an Office Assistant, your duties will include

• Answering phones and emails

• Completing entry-level bookkeeping tasks, including recording expenses, organizing receipts, and maintaining transaction records

• Resolving billing issues with clients and internal team members

• Providing account access, usage reports, data analysis, and other ad hoc support for team members

• Supporting quality assurance checks for internal and client-facing reports

• Organizing new client contracts, creating invoices, and processing client payments

• Contributing to internal database maintenance, upkeep, and data entry

• Researching, ordering, and distributing company-wide gifts two to three times per year

• Organizing company events, competitions, and special projects throughout the year

• Facilitating company holiday calendars, time-off calendars, and schedule variation calendars

Required Skills and Qualifications

The ideal candidate will have

• Willingness to learn, grow, and collaborate with the team and company as a whole

• Excellent verbal and written communication skills

• High level of discretion, ethics, and trustworthiness

• Strong attention to detail and organizational skills

• Ability to support administrative, bookkeeping, billing, reporting, and data entry tasks

• Innovative thinking and willingness to challenge existing methods when improvement is possible

• Availability to work 40 hours per week, Monday through Friday, 9:00 a.m. to 6:00 p.m. Pacific Time

• Reliable remote workspace with a fast computer, quality internet, camera, microphone, and speakers

Preferred Skills

• The following experience is preferred but not required:

• Intermediate spreadsheet skills

• Experience with bookkeeping or financial record keeping

• Experience with Google Sheets, Microsoft Excel, QuickBooks Online, and Google Workspace

• Experience supporting billing, invoicing, reporting, data entry, or administrative operations

Remote Work Environment

Coalition Technologies is a fully remote company. Our team works remotely with the support of time tracking software, structured c