Senior Payroll Accountant

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Timecard Review and Timekeeping

• Administer company timekeeping and timecard procedures.

• Review employee timecards for completeness, accuracy, proper approvals, and compliance with company policies.

• Ensure employees charge time to the appropriate projects, contracts, indirect activities, cost centers, and charge codes.

• Work with managers and employees to resolve missing, incorrect, or late timecards.

• Monitor timekeeping exceptions and identify recurring issues or trends.

• Ensure timely correction of timekeeping errors before payroll processing.

• Partner with Program Finance, Accounting, and Contracts as necessary to address timekeeping issues affecting government contracts.

• Maintain clear procedures for timecard corrections, approvals, and adjustments.

Support compliance with applicable government-contracting requirements related to labor charging and timekeeping.

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New Employee Setup & Onboarding

• Assist with establishing payroll records and employee information in ADP, Costpoint, and related systems.

• Ensure new employees are properly set up with the appropriate payroll, tax, organizational, cost-center, project, and timekeeping information.

• Coordinate with Human Resources to ensure employee data is complete and accurate before the employee's first payroll.

• Support onboarding activities related to payroll, timekeeping, direct deposit, tax withholding, deductions, and payroll policies.

• Maintain, and deliver timekeeping training materials and sessions for new hires, ensuring employees understand timesheet submission requirements, labor-charging procedures, deadlines, and applicable company, DCAA, and government-contract compliance requirements.

• Provide new employees with guidance regarding timekeeping requirements, payroll procedures, pay schedules, and employee self-service tools.

Ensure employee changes such as promotions, transfers, compensation changes, leave status, and terminations are accurately reflected in payroll systems.

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Payroll Tax Compliance

• Ensure timely and accurate compliance with federal, state, and local payroll tax requirements.

• Review payroll tax filings, deposits, and reports for accuracy and completeness.

• Monitor changes in payroll tax laws and regulations and coordinate implementation of required changes.

• Coordinate with ADP and external tax service providers regarding payroll tax filings and compliance matters.

• Research and resolve payroll tax notices, discrepancies, and employee tax issues.

• Maintain appropriate do