Human Resources Administrator

Job Description

About the role: The Part-Time HR Administrator provides administrative and operational support for the Human Resources function, helping ensure a positive employee experience and efficient HR processes. This role supports onboarding, employee records management, compliance activities, learning and development administration, and various organizational initiatives. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality.

Responsibilities

Onboarding & Employee Experience

• Coordinate onboarding activities and new hire setup to ensure seamless employee experience.
• Prepare and distribute onboarding materials and documentation.
• Maintain onboarding schedules and track completion of required tasks.
• Coordinate logistics for internal speaking and learning opportunities for employees

HR Administration & Employee Records

• Maintain employee personnel files and ensure documentation is accurate, complete, and compliant.
• Support ongoing employee file audits and record retention practices.
• Review resumes and assist with preliminary candidate screening activities.
• Maintain and update organizational charts to reflect staffing changes.
• Administer employee stipend programs and track submissions and reimbursements.
• Support the company’s donation matching program and track associated activities.

Compliance & Credential Management

• Conduct monthly Office of Inspector General (OIG) exclusion checks and maintain related records.
• Track and monitor Speech-Language Pathologist (SLP) licensure renewals and compliance requirements.
• Assist with HR compliance reporting and documentation as needed.

Systems & Administrative Support

• Provide administrative support for the Learning Management System (LMS), including user management, course assignments, and reporting.
• Maintain and update HR-related content on the company intranet.
• Monitor travel attendance and exception reporting, ensuring accurate tracking and follow-up.
• Support HR data accuracy across systems and databases.

Executive & Organizational Support

• Coordinate logistics, materials, and administrative tasks related to quarterly Board of Directors meetings.
• Assist with scheduling, communications, and special projects as assigned.
• Provide general administrative support to the HR team.

Qualifications

Minimum Qualifications

• Associate degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with professionalism and discretion.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability and willingness to travel within the U.S. (including airline travel) is required up to 2 times per year for in-person team and all-company meetings with possible additional travel.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2 years of administrative, HR, or office support experience.
• Experience supporting Human Resources function.
• Experience working with HRIS, LMS, or employee record management systems.
• Familiarity with onboarding processes, compliance tracking, and personnel file management.
• Experience maintaining intranet content and organizational charts.
• Knowledge of employment laws, HR best practices, and compliance requirements.
• HR certification (SHRM-CP, PHR, or similar) is a plus.

Additional Information

Work Environment & Physical Demands

Work is performed remotely from a home office. The individual is expected to maintain a safe, productive workspace with reliable and secure internet access.

Hours: Part-time, approximately 20–25 hours per